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Why use Microsoft Exchange 2007?
Most small and
mid-sized businesses are using email as a
primary communication channel with
customers, colleagues and suppliers. But
many of these companies stop there, missing
out on productivity-boosting features like
shared calendars, contact information and
files.
By upgrading to the world’s most popular
business messaging software, Microsoft
Exchange Server 2003 or 2007, you can
significantly raise your team’s efficiency
for a small monthly fee.
Basically, Exchange is a computer server
that stores your company’s email, calendars,
address books and files centrally, so they
are available 24x7 and can be shared among
your team, if you wish.
ADVANCED FEATURES
People running Exchange as their email
server typically use Microsoft Outlook 2003
or 2007 as their email ‘client’. Among many advanced
features, this lets them: Securely access email remotely – via the Web
or a mobile device like a BlackBerry or Treo
View colleagues’ up-to-date calendars and
schedule meetings
Assign and manage company tasks on central
‘to do’ lists
Manage contact information of employees and
customers and access it anytime Share documents across the team so
everyone’s working from the most current
version
Exchange is a quantum leap from basic POP3
or IMAP4 email and makes your team much more
productive through constant access to email,
calendars and contacts, as well as important
files and information.
Basic POP and IMAP e-mail systems, which are
currently used for accessing email, are more
suited to home and personal user, rather
than business, and were never designed to
include the broader, richer collaborative
tools that Exchange has made possible.
Now that hosted Exchange is available for no
upfront cost, with low monthly fees, smaller
and mid-sized companies are increasingly
realizing the instant competitive advantage
that Exchange can give them.
Outlook/Exchange 2003/2007
vs
Basic Email
To help you understand the
productivity-boosting options that Exchange
offers, here is a comparison of
Outlook/Exchange 2003 versus basic email
options:
|
|
Exchange Server
2003 |
POP 3 /
IMAP4 |
|
Group scheduling |
 |
x |
|
Send out meeting
requests, then track and update them |
|
x |
|
Shared calendars
and side-by-side calendar views |
|
x |
|
Access to
personal and shared address books
from remote locations |
|
x |
|
Outlook single
sign-on for email and network access |
|
x |
|
Outlook
connections over the Internet are
secure |
|
Some solutions |
|
Server-side spam
filtering |
|
Some solutions |
|
Put multicolored
flags next to emails as a reminder
to follow up |
|
Partial |
|
Ability to add
voting buttons to a messages |
|
x |
|
Automatic
out-of-office reply |
|
x |
|
Ability to
recall sent messages |
|
x |
|
Support for
multiple-computer access |
|
Partial |
|
Access to email
via Web browsers and mobile
browsers, Outlook Mobile in Windows
Mobile-based Pocket PCs, Pocket PC
Phone Edition and Smartphones |
|
Non-Microsoft
products are typically required |
|
Outlook Cached
Exchange Mode for working with
intermittent Web connection (eg
dial-up) |
|
Some solutions
offer caching |
|
Offline email,
calendar, contacts, and public
folder support |
|
Partial |
|
Access to public
folders for sharing documents and
information |
|
Individual email
folder access in IMAP |
|
Basic email
support for SMTP, POP3, and IMAP4 |
|
|
|
Easy management
of Outlook and Exchange Server
profiles across multiple machines to
lower support costs |
|
x |
